The work the tool does at each step, and the work that stays with you.
A few questions about your business pick the route for you.
For an EU operator preparing a full declaration.
| Step | You do | We do | You get |
|---|---|---|---|
| Scope | Answer questions about your business and sourcing. | Work out your route and deadline. | Your route and the dates that apply to you. |
| Plots | Upload a file, draw a boundary, or send suppliers a private link. | Hold every plot on one map. Suppliers add locations without an account, and you accept each one. | One list of plots, each with a location. |
| Check | Start the check. | Compare every plot with the EU 2020 forest map and later change data. | A result, a reason and before-and-after imagery for each plot. |
| Review | Investigate signals, record your legality assessment and evidence, and sign your conclusion. | Keep every revision in an append-only record. | A dated review record. |
| File | Submit the declaration in TRACES NT yourself. | Check the record against the EU Information System's published rules and prepare the files. | A PDF package, plot GeoJSON, a plot CSV and a structured filing record. |
| After filing | Act on any alert. | Re-check the plots for one year and email you if a result changes. | A new dated result. Earlier results are kept. |
An EU declaration record is kept for at least five years from its creation or from the date the goods are placed on the market, whichever is later. Keep your own copy of the exported package as well. A voluntary screening record is kept for one year, then deleted.
For the next shipment, start a new declaration from an earlier one. Its plots and product lines carry over, and you run the check again.
What we check before a plot can go into a filing, and what we do not.
Coordinates are in range and kept to six decimals. No two plots share a location. Boundaries are closed, have no holes and do not cross themselves. A point is accepted only for a plot up to 4 ha, except for cattle.
EffectA plot the EU system would reject blocks the export until you fix it.We do not check that a coordinate lies on a farm, that the plot belongs to the supplier named, or that the supplier is honest. A plausible but wrong location passes every check.
EffectKeep supplier and traceability evidence with the result.A location taken from an address is marked coarse. It is not presented as a plot-level result.
EffectReplace it with a point or boundary before you export.